What I Can Teach You About Events

Checklist to Choosing Your Event Venue

Part of the reasons event planners find it tough to secure the event venue that’s appropriate is just because they are not aware of the questions to ask. For optimum results, follow the below checklist.

Who is your target audience and what’s the guest list size?

Know how many people that you’ll invite are going to attend your event.before coming up with a short-list of event venues to look. You will need to make sure that your venue can accommodate your guest list and is acceptable for the audience.

Use a hotel partition or a partition, in case your event venue is too large for your event.

In case your event is by invite only, ask that your attendees RSVP by printing it on the invitation, but you should be aware that lots of individuals don’t respond so that you may need to follow up with a telephone call. RSVP is a French acronym which implies ‘please respond’.

Know about how to cater to your target audience

Knowing your audience’s demographics is quite important to the choice of your event place. As an example, know what they are accustomed to, their average income, what their likes or dislikes are etc. Your site should reflect their tastes and requirements, if your crowd is a group of CEOs.

What’s suitable for your guests?

Settling for an event venue place that is close to your guests’ residence or work place frequently is a reflection on the number that are expected to attend. Something to consider is transportation and alcohol intake. You do not want your visitors to drink and drive so it’s wise to offer transportation choices available upon completion of the event so that each one of them get home safely or guarantee taxis available when they leave the venue.

Weather

Keep your eyes on the weather and adapt your needs accordingly. For example, Have umbrellas or tents meant for an outdoor event, if it’s supposed to rain and you’re the one coordinating the event.

Venue expertise and knowledge

Before choosing to hire a venue for the event, ask from them a list of previous event that they took a part in organizing, so you can observe the wide variety of design options, inquire to see images of these events, and ask references. You may want to speak to some of the employees as well to ascertain what expertise they have and how friendly and accommodating they are. If necessary, find the ratio of servers to visitors, in addition to this and whether or not they could or may work over-time.

You’ll also need to know what the event venue will help you with and what you have to prepare for, that is decorating, set-up or tear-down. The more behind-the-scenes logistics you have, the better.

Walk around outside the venue and check for potential noise issues, is decorating demanded past the venue, possible dangers and drop-off or parking variables for limousines, buses, or taxis.

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